CYFANSODDIAD CLWB RHWYFO MOELFRE ROWING CLUB CONSTITUTION
1. Name
The Club shall be called Clwb Rhwyfo Moelfre Rowing Club.
2. Affiliation
The Club may affiliate to governing bodies including the Welsh Sea Rowing Association and other organisations as its activities develop.
3. Aims and objectives
The Club provides opportunities, primarily for adults resident in Moelfre and the surrounding area, to participate in rowing activities. Its aims are consistent with equal opportunities for all groups in sea rowing. The Club adopts a Welsh language policy, with bilingual markings and non-technical information, and Welsh and English technical and essential safety information.
4. Membership
Membership is open to people in the area who are prepared to accept and support the Club's objectives. Members agree to abide by this Constitution and the rulings of the Executive Committee. Membership is not unreasonably restricted on grounds of sex, race or opinion.
5. Membership fees
Fees are set by a General Meeting, with discretionary rates available by application to the committee. Annual fees fall due on 1 April. The Executive Committee may decide other charges or subscriptions and will explain changes at the next General Meeting.
6. Officers
Officers include the Chair, Vice-Chair, Secretary, Treasurer, Safety Officer and up to four co-opted members. A Vulnerable Adults/Child Protection Officer may advise the committee. Officers are elected annually and casual vacancies may be filled by the Executive Committee.
7. Executive Committee
The Executive Committee manages the wellbeing of the Club, acts for its members, and meets at least four times per year. Three eligible members form a quorum. Questions are decided by majority vote, with the Chair holding a casting vote in the event of equality.
8. Finance
Funds are applied only to further the Club's objectives. The Treasurer is responsible for finances, the financial year ends on 31 January, proper accounts are kept, and audited accounts are presented at the AGM. Club accounts require two authorised signatories.
9. General meetings
The AGM is held during the first quarter of each year, with at least fourteen days' notice. Members have equal voting rights and the quorum for general meetings is ten eligible members. An EGM may be requested by members or called by the Executive Committee.
10. Voting
Each member has one vote. Motions pass by simple majority, except constitutional amendments, which require a two-thirds majority. The Chair has a casting vote.
11. Property and staff
The Executive Committee is responsible for Club property, staff, volunteers, equipment and premises. Equipment must be maintained to a high standard, used correctly, and inspected annually. Safety records and maintenance records must be kept.
12. Discipline and appeals
The Executive Committee may take appropriate disciplinary action, including terminating membership for conduct detrimental to the Club. Members have a right of appeal to the Executive Committee or an Appeal Committee.
13. Dissolution
Following payment of debts and liabilities, assets become the property of an appropriate organisation with compatible aims. The Club may be wound up by a two-thirds majority at a special meeting called with at least fourteen days' notice.
14. Review
The Constitution is reviewed annually during the first two years. Amendments require the relevant notice and voting thresholds, and matters not covered are decided by the Executive Committee.
Amended, confirmed and adopted by members of Clwb Rhwyfo Moelfre Rowing Club on __________________.